Private as well as corporate functions and events need suitable venue for their success. Whether it is a wedding, a reception, birthday, anniversary celebration, general family meet-ups, corporate parties, product launches or any kind of occasion, choosing the right event venue is important.
Here are 10 tips for selecting the perfect event venue:
Find out the capacity of the venue
The first thing that you need to check regarding the venue is its capacity. Accommodation capacities vary from one venue to another. Choose the place where all your guests can be comfortably accommodated. When the numbers of guests are more, you will need larger space.
Check if they have option of customizing
Theme events are quite common now. Whether it is a wedding, birthday or any other occasion, people like to add a theme to the same. Ask the owner of the venue if there are scopes of such customizations in the space. Many venues have their individual setups and don’t allow customizations.
See the power backup facilities available at the venue
Power fails are not uncommon. While hiring a venue, make sure that they have adequate power backup arrangements in the form of generators. In case there is power disruption, the event will not be hampered as immediately the generators will start working providing adequate power supply.
Time and season when you need the venue
While some events take place during the daytime, some are timed for evenings. The time of the event decides a lot about venue selection. Along with the time, the season also plays a vital role in deciding the place of the event.
Parking space
Guests coming in their own cars will need a proper parking place at the event venue. While looking for a venue, make sure that the place offers abundant parking space so that guests can park their vehicles conveniently.
Easy access to the venue
The location of the event venue is a very important thing. You might find an excellent place for your event but it might not be easily accessible. It is suggested to step back from such choices as your guests might find it highly inconvenient in locating the place. Choose a venue, which is easily accessible from almost all parts of the city.
Check the linens, tables, chairs and other items at the venue
While choosing the perfect event venue, check the linens, tables, chairs and other accessories that are provided. If you need some changes, ask for the same. Most venues comply with the requirements of the customers.
Check the arrangements of lights and other equipments
The perfect event venue will have suitable arrangements of lights and other equipments. If you need something special, you can look for event equipment hire from trusted sources. They will come and fit the equipments as necessary and take them away once the event is over.
Catering services
Food and beverages are integral parts of any event. There are many event venues where catering services are available and they take care of the foods and drinks completely. Again, there are places, where catering services are not available. You have to arrange catering services on your own. Choose venue as per your choice in this regard particularly.
Security at the venue
Security is an important concern while choosing an event venue. Make sure that your guests are protected and secured in the best manner. Choose venue with suitable security measures only.
